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Hitachi ID Systems Web Site Privacy Policy

Privacy Statement

Hitachi ID Systems, Inc. ("Hitachi ID Systems") and its corporate affiliates worldwide are committed to taking reasonable steps necessary to protect your privacy. Should you choose to provide any information by which you can be individually identified ("Personal Data") to Hitachi ID Systems, Hitachi ID Systems will endeavor to make sure that the Personal Data is only used in connection with your business relationship with Hitachi ID Systems. By submitting Personal Data to Hitachi ID Systems, you indicate your consent to Hitachi ID Systems use of such Personal Data as described within the scope of this Privacy Statement.

Mission

Hitachi ID Systems may, in the course of conducting business, collect Personal Data that is voluntarily provided by you through our web site. When you provide Personal Data to Hitachi ID Systems, Hitachi ID Systems will usually inform you of the purposes for which it is being collected. Our policy is not to share Personal Data with third parties, except as provided for in this statement. We recognize that your Personal Data is confidential and we will take all reasonable measures to protect your Personal Data while it is in our possession.

Collection of Personal Data by Hitachi ID Systems

Hitachi ID Systems normally only requests limited business-related Personal Data, such as name, title, company address, e-mail address, and telephone and fax numbers, and other similar information, as necessary to respond to your request for products, documentation, or other materials. Hitachi ID Systems disclaims any legal duty to verify the accuracy of any Personal Data that you provide to Hitachi ID Systems. Typically Hitachi ID Systems will ask you to submit Personal Data for (i) Registration to gain access to certain areas of Hitachi ID Systems web site; (ii) Hitachi ID Systems to respond to your request for further information or products; (iii) Obtaining resumes submitted by you in connection with seeking employment. It is Hitachi ID Systems policy to collect Personal Data only when its collection is necessary. In any instance where non-mandatory information is sought, you will be notified of this at the point of collection.

Consent to Collection, Use, & Export of Personal Data

By voluntarily accessing the applications, services or information provided to you by Hitachi ID Systems, you acknowledge that such access is requested by you to facilitate our mutually beneficial business purpose. Hitachi ID Systems therefore reserves the right to deny access to such services or information by you, where you decline to provide requested consent, if such consent is required by law in your country of residence in order for Hitachi ID Systems to process or transfer the necessary Personal Data. You agree that by voluntarily disclosing your Personal Data at an Hitachi ID Systems web site, you will be deemed to have granted your limited consent to the mutually beneficial uses reasonably contemplated at the time of your consent, including ordinary data processing activities by Hitachi ID Systems, to the extent such consent is legally sufficient in your country of residence. Hitachi ID Systems ordinarily uses your Personal Data to better understand your needs and provide you with better service. Specifically, Hitachi ID Systems will use your Personal Data to update you on the benefits and features of Hitachi ID Systems products and services and to provide you with information and material requested by you. From time to time, we may also use your Personal Data to contact you for market research or to provide you with marketing information we think would be of particular interest.

At a minimum, we will always do our best give you the opportunity to opt out of receiving such direct marketing or market research material, and we will comply with applicable laws in this regard. Where collection of your Personal Data may be deemed to be "exporting" your Personal Data under the laws of your country of residence, you agree that providing your Personal Data to Hitachi ID Systems shall be deemed your express consent to the transfer of your Personal Data outside of your country of residence, for the mutually beneficial uses reasonably contemplated at the time of your consent.

Sensitive Personal Data

Hitachi ID Systems intention is not to seek any sensitive Personal Data through our web site. Sensitive Personal Data includes a number of types of data relating to: race or ethnic origin; political opinions; religious or other similar beliefs; trade union membership; physical or mental health; sexual life or criminal record. We suggest that you do not provide sensitive data of this nature, unless necessary as part of an employment application. If you elect to provide sensitive Personal Data not requested by Hitachi ID Systems, you expressly consent to Hitachi ID Systems use of that sensitive Personal Data consistent with the mutually beneficial uses reasonably contemplated at the time of your consent or as more specifically described at the point where you choose to disclose your Personal Data.

Transfer of Personal Data

Personal Data collected by Hitachi ID Systems may be transferred to Hitachi ID Systems affiliates, where it is necessary to meet the purpose for which you have submitted the information. By submitting Personal Data on Hitachi ID Systems web site, you are providing explicit consent to worldwide transfer of such Personal Data to, and use by Hitachi ID Systems or any applicable Hitachi ID Systems affiliate of, the Personal Data within the scope of the privacy policies stated by Hitachi ID Systems or the applicable Hitachi ID Systems affiliate(s).

Cookies

Cookies may be used on some pages of our site. "Cookies" are small text files placed on your hard drive that can assist Hitachi ID Systems in providing a more customized web site experience. For example, a cookie can be used to store registration information in an area of the site so that a user does not need to re-enter it on subsequent visits to that area. The use of cookies is intended to make navigation of our web site easier for you and to facilitate efficient registration procedures. Cookies also enable us to monitor individuals' use of our site for the purpose of continuing to improve its usefulness. If you are concerned about cookies, most browsers permit individuals to decline cookies. In most cases, you may refuse a cookie and still fully navigate our web site.

Disclosure to Third Parties

Hitachi ID Systems will not sell, rent, or lease your Personal Data to third parties, unless we have specifically informed you, obtained your consent, or are required by law. We will only share the Personal Data you provide online with Hitachi ID Systems affiliates and/or business partners who are acting on our behalf, and then only to the extent and for the uses described in this Statement. If there is an instance where Hitachi ID Systems may desire to share such Personal Data with other third parties, you will be asked to consent to such disclosure; however, the sharing of such Personal Data will be made only for purposes consistent with the uses described in this Statement.

Legally Compelled Disclosure

Despite Hitachi ID Systems commitment to protecting your Personal Data, there may be circumstances under which Hitachi ID Systems may be legally compelled to disclose your Personal Data. These circumstances may include, among others, situations where disclosure is required by law applicable to Hitachi ID Systems, or necessary to comply with an order of a court or governmental agency, or necessary for matters of safety and security. In such cases, Hitachi ID Systems will make good faith efforts to provide only that Personal Data which is the subject of the law or official order or request.

Third Party Links

There are several places throughout the Hitachi ID Systems web site which may link to third party web sites which do not operate under Hitachi ID Systems privacy practices. Hitachi ID Systems does not endorse or make any representations about such third party web sites, or any information, software or other products or materials that may be found on such third party web sites. When you follow a link to third party web sites, Hitachi ID Systems privacy practices no longer apply and Hitachi ID Systems assumes no responsibility for the information or other practices of a third party site that is accessible through Hitachi ID Systems web site. We encourage you to review each site's privacy policy before disclosing any Personal Data.

Data Retention

Hitachi ID Systems does not retain all of the Personal Data that we receive. Personal Data will be kept as long as such data is valid or until Hitachi ID Systems is contacted by the appropriate authorized party requesting in writing that such Personal Data be deleted.

Optional Disclosure

Hitachi ID Systems respects your right to make your own choices about how your Personal Data is handled. Should you choose to unsubscribe to any mailing list or similar service, we will remove your Personal Data from our database upon your written instruction to do so. Failure to provide your consent where so requested, or written instruction to opt out of providing such Personal Data, may result in your inability to access Hitachi ID Systems applications or services.

Accuracy, Access & Further Notification

Hitachi ID Systems strives to ensure the accuracy of your Personal Data, as provided to Hitachi ID Systems. Depending on the privacy laws in your country of residence, you may have the right to view, update or correct Personal Data submitted to Hitachi ID Systems through its web site, or to receive additional notification of changes in the use of such information. When Personal Data is retained, Hitachi ID Systems undertakes to make all reasonable efforts to maintain the accuracy of the Personal Data submitted and verified by you. Hitachi ID Systems does not assume responsibility for verifying the information you submit, or for establishing the ongoing accuracy of the content of Personal Data. When practically possible, if Hitachi ID Systems is informed that any Personal Data collected through its web site is no longer accurate, Hitachi ID Systems will make appropriate corrections based on the updated information provided by the authenticated visitor.

Security

Hitachi ID Systems is committed to ensuring the security of your Personal Data. To prevent unauthorized access, misuse or disclosure, maintain data accuracy, and ensure the appropriate use of such Personal Data, we have put in place appropriate procedures to safeguard and secure the Personal Data we collect online.

Modifications

Subject to the legal requirements of your jurisdiction of residence for notice and consent, Hitachi ID Systems reserves the right to modify or amend this Privacy Statement at any time.

Contact Us

We welcome your inquiries or comments about this Privacy Statement and any queries or concerns that you may have about the Hitachi ID Systems web site.

Please contact Hitachi ID Systems at privacy@Hitachi-ID.com or at the following address:

Hitachi ID Systems, Inc.
500, 1401 - 1st Street SE
Calgary, AB T2G-2J3 Canada
Attention: Privacy Officer
1.403.233.0740 ext 241